Job Opp: Craft Center Assistant Coordinator, Administration

[Brigitte Martin]

Craft Center Assistant Coordinator, Administration
Erb Memorial Union (EMU)
Posting: 12292
Location: Eugene
Closes: Open Until Filled

POSITION: Craft Center Assistant Coordinator, Administration, Erb Memorial Union

General Description of the Position:

The Erb Memorial Union (EMU) is a multifaceted auxiliary that employs 90 staff and more than 300 student staff. The EMU has an operating budget of 11 million dollars, and serves over 15,000 daily users during the academic year. The Craft Center is a comprehensive arts program program of the EMU. The individual in this position supervises one Craft Center classified employee, 40 workshop instructors, and 20 student staff. The Craft Center Assistant Coordinator, Administration serves as an advocate for the program and the value of involvement in life-long learning and pursuit of creative endeavors. The individual in this position serves as a resource to and participating member of the larger EMU staff. Craft Center Assistant Coordinator, Administration works Monday through Friday, 10:00am-6:30pm. The Craft Center is open seven days a week. Officers of Administration are expected to provide support any and all days of the week in the event of a Craft Center accident, or requirements of general operations, professional level representation and special events.

Description of Duties:

Program Core Duties (30%)

Organize and coordinate 300+ workshops per year, including assembly, design and publication of term brochures.
Recruit, evaluate, and assist in hiring instructors.
Teach Craft Center workshops and provide informal instruction.
Develop, maintain, and instruct in Craft Center studio area as appropriate, including purchase and repair of equipment and tools.
Oversee advertising and marketing of program.
Provide safety information/training on hazardous equipment and materials.
Promote and serve as a campus resource to students, student groups, faculty and staff, and campus committees in planning creative events.

Program Development (20%)

Assist in the management of the Craft Center program and facilities.
Provide input as a Craft Center Management Team member with setting long-range goals and program planning.
Serve as a member of the EMU Student Activities staff and assist in EMU programming activities.
Serve on EMU and University committees, task forces, and search committees as appropriate.
Create multicultural experiences for staff, students and volunteers, as well as participants.
Develop and administer tools to measure learning outcomes of participants.
Develop opportunities for students to learn and utilize leadership skills.
Develop learning opportunities for students to apply knowledge from coursework and increase their understanding of subject matter.

Staff Development and Supervision (25%)

Provide full supervisory responsibilities for one Craft Center classified staff.
Supervise set term work schedules, and train 20+ student staff in Craft Center operations, policies, procedures and safety guidelines in studio areas, with primary focus on customer service counter student staff. Train student staff in excellent customer service skills.
Supervise 40 workshop instructors.
Provide continual training for students and staff on safe use of equipment and tools.
Oversee hiring process, administer progressive discipline and work improvement plans. Terminate classified staff, student staff and instructors as appropriate with Coordinator.
Provide professional development opportunities, including multicultural training and/or events for unclassified staff, classified staff, student staff and volunteers.
Develop educational opportunities for Craft Center staff and students with focus on student learning outcomes and evaluate learning outcomes for student staff and volunteers.

Financial Management (15%)

Manage monthly payroll for classified staff, student employees and workshop instructors.
Oversee accounting transactions, invoice systems, and monthly printout reconciliation.
Manage internal invoice system.
Manage procurement card purchase systems and monthly statement reconciliation.
Monitor income and spending for workshop budgets.
Provide Craft Center Coordinator with recommendations regarding the purchase of equipment and tools.
Maximize revenue-producing opportunities within the scope of the Craft Center’s core purpose.

Campus and Community Collaboration (10%)

Promote the Craft Center programs to the University community and the community at large.
Assist EMU staff and students in the development of broadly based, co-curricular programming that complements the academic mission of the University including diversity initiatives.
Represent the Craft Center and the EMU in campus-wide programs such as IntroDUCKtion, Oregon Preview, University Graduation, etc.
Work with campus and the Eugene/Springfield communities on opportunities for potential collaboration.
Develop campus relationships between the Craft Center and academic departments, student groups, and other programs.
Develop relationships between the Craft Center and Eugene/Springfield community organizations to enhance the Craft Center’s programs and the local community experience.
Participate in EMU Strategic Plan initiatives and activities supporting the campus-wide Oregon 20/20 vision.

Experience and Education:

Minimum Qualifications:

2 years full time experience in administration, preferably in an arts related field
Proficiency in one or more art/craft area (one specialty being ceramics, hot glass, woodworking or metal sculpture) including knowledge of equipment/tools for areas of expertise
2 years full time experience in a supervisory capacity, preferably in a union environment
Demonstrated success in organizing a comprehensive programmatic offering.
Commitment to working in a higher education environment
Experience in providing instruction or teaching workshops/classes.
Competence and efficient computer skills for spreadsheets, payroll, word processing, graphics and design software programs
Bachelor’s degree.
Demonstrated ability to work effectively with diverse and multicultural populations.
Proven collaborative problem-solving skills.
Excellent written and oral communication skills.
Excellent organizational and detail-oriented skills.

Preferred Qualifications:

Masters or Bachelor’s degree in Fine Art
Experience in program promotion and marketing.
Experience in art/craft facility management.

Background Check: This position is subject to a criminal background check.

Salary: Starting salary is $39,300 - $ 40,000 plus a competitive benefits package.

Application Procedure:

We strongly encourage applicants to submit materials electronically. Applicants must submit:

Cover letter that addresses their interest in the position
Current resume with employment dates
Name and contact information for three professional references
Responses to the four questions below
Portfolio of 15 images of your wood, ceramics, hot glass or metal sculpture projects, and up to 10 images of other art, craft or marketing projects you have designed and created. Portfolio images may be submitted in jpeg format by email, or mailed on a CD or USB flash drive.

To ensure full consideration, all applications should be received by 5:00 PM­­­­­­­­­­, August 6, 2012. The position will remain open until filled.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the American Disabilities Act.

Application Questions:

Please identify and describe your strengths in art/craft media, from your areas of expertise to your areas of exploration. Describe your experience with instruction in arts/crafts.
Describe your experience and skills that would enable you to coordinate and organize 80 workshops per term, including assembly, design and publication of brochures. Include in your description organizational skills/techniques you have used to track details, and your experience with design software (i.e. In Design).
Describe your experience with supervision, including hiring, training, evaluating performance and dealing with performance problems. Indicate your skills and experience that would assist you in supervising classified staff, instructors, and students from diverse background and cultures in a creative environment.
Describe your experience in program administration, including process and personnel management, record keeping, payroll, budgeting and reconciling accounts, skill level with computers, software applications and other technologies.
Please describe how your experience meets the minimum qualifications for this position.

Application materials should be sent to:
Shannon Sullivan ([e-mail], 541-346-6042)
Erb Memorial Union
Administration
1228 University of Oregon
Eugene, OR 97403 – 1228